FILE: DIC
INVENTORIES
FIXED ASSETS INVENTORY
The DeSoto Parish School Board directs the Superintendent to maintain a current itemized list of all land, buildings, improvements other than buildings, equipment, and any other capital assets which were purchased or otherwise acquired, for which the School Board is accountable.
The inventory control system shall include an annual inventory and evaluation of all capital assets which are purchased or donated to the school system. The list shall include information as to the date of purchase, the initial cost, and the disposition, if any, and the purpose of such disposition and the recipient of the property or equipment disposed of, if applicable. Where ascertaining the cost, exact selling price or any other relevant information on property or equipment is not available, estimates may be provided. Procedures for tagging, identifying, locating and reporting of fixed assets and maintaining the fixed assets inventory shall be supervised by the Superintendent and/or his/her designee, and all control aspects shall be handled as outlined in the School Board’s Capital Assets Manual.
ANNUAL PHYSICAL INVENTORY
In order to maintain an accurate account of DeSoto Parish School Board possessions, an annual physical inventory of all possessions is to be taken at the building level. Principals are the designated custodians of all possessions at the school level and shall be ultimately responsible for the safeguarding and record maintenance of all possessions in their schools. However, any employee who has physical custody of School Board assets shall be personally responsible for safeguarding the assets, i.e., each teacher shall be responsible for his/her classroom, the librarian for the assets in the library, the band director for the assets in the band department, etc. Building level administrators shall be responsible for ensuring that annual inventories are taken and that the property control officer is notified of any changes that need to be made to their respective inventory records are reported as required.
TEXTBOOK INVENTORIES
A running, up-to-date inventory of textbooks shall be kept by each school. This inventory shall include books lost, destroyed, or paid for by students.
All lost or damaged books must be paid for by the student to which the books have been assigned. Money received by a principal for lost or damaged books must be recorded and turned into the School Board Office.
Approved: August, 2003
Ref: La. Rev. Stat. Ann. §§17:81, 24:515
Board minutes, 6-26-96
DeSoto Parish School Board